The Role of Virtual Assistants in Managing Online Events

In today’s hybrid world, online events – from webinars to virtual conferences – have become a cornerstone of modern business. Executives and entrepreneurs are leveraging virtual gatherings for marketing, training, and networking. However, planning and running an online event can be complex and time-consuming. This is where virtual assistant services shine: skilled professionals work behind the scenes, managing logistics, tech, and communication so you don’t have to. In fact, nearly 95% of organizations plan to include virtual events in their strategy next year, underscoring the demand for efficient online event solutions. A virtual assistant (VA) can help you navigate this landscape by handling everything from scheduling to attendee follow-up, allowing you to focus on high-level strategy and growth.

Online events offer incredible reach – 53% of attendees say they’re a top source of training and information – but they also bring new challenges. Host convenience (77% of people prefer online events for easy access) must be balanced with engaging content and smooth delivery. Organizers juggle tight deadlines, technical issues, and audience engagement, often while wearing many hats. For busy executives or startup founders, outsourcing routine tasks is essential. A qualified VA or remote executive assistant can take on the heavy lifting: scheduling speakers, managing invitations, coordinating vendors, and even moderating live sessions.

Virtual assistants are no longer just calendar helpers. Today’s VAs are highly skilled professionals – nearly 60% have college degrees and expertise in areas like content creation, marketing, and project management. This means you can hire a virtual assistant who’s already familiar with event software, social media, or webinar production, rather than onboarding a generalist. For example, MySigrid’s VAs handle document and travel management, research, and even expense reports. By delegating these tasks, you free up hours each week. One MySigrid client reports reclaiming 15 hours per week by giving a VA their inbox and calendar. That’s time you can reinvest in core activities like product innovation, pitching investors, or quality time with your family.

Virtual Events Are Here to Stay

Businesses worldwide are embracing online events for training, marketing, and networking. Surveys show 95% of event planners will use virtual events next year. Attendees love them: over half cite online events as a top source for learning. Corporate webinars and virtual conferences have exploded across industries (especially tech, finance, and education). This growth isn’t a fad. Even as in-person events return, many organizations keep virtual options – or hybrid formats – as a permanent fixture.

But popularity brings challenges: keeping a remote audience engaged is cited as the #1 hurdle. Technical glitches, time-zone coordination, and follow-up logistics all add up. For busy leaders, these can be overwhelming. That’s why outsourcing to a virtual assistant is a game-changer. A VA can handle the time-consuming details – from booking the Zoom webinar to sending reminder emails – so the business owner can focus on vision and content. In essence, virtual assistants are becoming the backstage crew of the online event revolution.

Common Online Event Challenges

• Logistics & Scheduling: Virtual events still need careful scheduling of meetings, coordinating presenters, and managing time zones. Multiple calendars and invites can cause conflicts and last-minute scrambles.
  
  
• Technical Setup & Support: Setting up webinar platforms (Zoom, Teams, Hopin, etc.), preparing slide decks, and ensuring sound/video quality require attention. During live events, technical issues (mic problems, connectivity) can arise unexpectedly.
  
  
• Audience Engagement: Keeping virtual attendees engaged often requires chat moderation, Q&A facilitation, and interactive polls. Someone must monitor chat questions and technical issues in real time.
  
  
• Follow-Up Tasks: After the event, organizers typically send thank-you notes, distribute recordings, analyze attendance data, and generate reports. These “wrap-up” tasks are vital but tedious.

Without support, these can drain your team’s productivity. For example, scheduling alone – adding and blocking calendar time for dozens of meetings – can eat up 10+ hours per week for a traveling CEO. MySigrid co-founder Paul Østergaard notes that his remote executive assistant handled every meeting, flight, and calendar update during his 250+ days of travel each year. That level of hands-on assistance is exactly what event coordinators need to avoid burnout and focus on big-picture strategy.

What Is a Virtual Assistant (VA)?

A virtual assistant is a remote professional who performs administrative, creative, or technical tasks for clients. VAs work remotely (often from anywhere in the world) and can be engaged on a freelance basis or through agencies. They contrast with traditional Executive Assistants (EAs) or in-house staff in key ways:

• Flexibility: VAs often offer part-time or flexible schedules. You can hire a virtual assistant for a few hours a week or full-time, scaling up or down with your needs. By contrast, a full-time EA is a fixed commitment.
  
  
• Cost Efficiency: With a VA, you pay only for the hours/services you need. There are no benefits or office overhead. Businesses save an average of 78% on operating costs by using VAs vs. local hires. One study found a U.S. company saved ~$11,000 per employee per year via remote staffing. This cost advantage is especially helpful for startups watching every dollar.
  
  
• Global Talent Pool: VAs can be anywhere. Need a bilingual assistant? Or a tech-savvy scheduler? You can find specialized skills (project management, social media, graphic design, etc.) across time zones. As MySigrid puts it, “we hire VAs from the Philippines and Singapore… we train them, and assign them tasks from numerous clients,” including booking travel and managing personal support.
  
  
• No Local HR Hassle: Managing your own offshore team means handling payroll, compliance, and time zones. Paul Østergaard emphasizes this: “Managing remote staff or setting up your own offshore operation can be a heavy lift. Are you prepared to… manage compliance, and create the right infrastructure? This takes time, resources, and oversight – essentially another full-time job. I’ve already built that system with MySigrid.” By contrast, using a service like MySigrid means those burdens are handled for you.

Virtual Assistant vs. Executive Assistant vs. In-House: An in-house EA typically works on-site (or as a single company employee) with a strategic role in the organization. A “remote executive assistant” is similar but fully virtual. Compared to a VA, an EA (especially senior) might handle higher-level projects and interact closely with C-suite executives. A virtual assistant – often used for administrative support – may serve multiple clients and do more routine or operational tasks. For event work, both can be valuable: a seasoned EA might manage high-level project oversight, while a VA (freelance or agency) handles day-to-day event coordination. Many founders hire both: an EA for strategic support, plus additional VAs for specialized tasks (e.g. graphic design, social media).

Top VA Tasks for Online Event Management

Virtual assistants can manage almost any aspect of event planning and execution. Here are key tasks often delegated to VAs in an online-event context:

• Calendar & Scheduling: Book meetings with speakers, block out presentation slots, send calendar invites. MySigrid notes its EAs will “proactively manage your schedule – appointments, meetings, and events – coordinate with participants, and ensure no conflicts.” This means your VA can take over manual scheduling entirely.
  
  
• Technology Setup: Configure webinar software (Zoom, Webex, etc.), set up streaming links, enable breakout rooms, and perform dry runs. VAs are adept at building calendar invites with video links and ensuring tech (cameras, mics, slides) is ready. A virtual assistant can even run the session’s host controls or on-call support, so you focus on presenting.
  
  
• Vendor & Speaker Coordination: Communicate with event partners (caterers, platform tech, guest speakers). Your VA can handle vendor contracts, follow-ups, and reminders. If it’s a hybrid event, they might coordinate on-site logistics as well. They act as the main contact so you’re not chasing every detail.
  
  
• Promotion & Marketing: For webinars or virtual conferences, VAs often run email campaigns, social media posts, and ad creatives. They track registrations, manage invite lists, and send reminders. Many VAs specialize in social media management or email marketing, so they can boost attendance and engagement.
  
  
• Attendee Management: Answer attendee questions, manage RSVPs, and send calendar invites. During the event, a VA or backup team can moderate chat/Q&A. Afterward, they can distribute recordings and presentations. Essentially, they keep communication flowing – updating attendees about any schedule changes or technical links.
  
  
• Material Preparation: Gather and organize all presentation materials. VAs can assemble slide decks, convert file formats, and create digital attendee kits (agendas, PDFs). They can also prepare follow-up surveys or certificates of attendance. MySigrid’s site highlights that assistants handle document management, organizing files in Google Drive, and preparing reports.
  
  
• Travel & Accommodation (if hybrid): If any team members or speakers need to travel, a VA can book flights, hotels, and local transport. Paul’s VA even managed every travel booking for him, comparing prices and blocking travel time.
  
  
• Data Entry & Analysis: Post-event, there’s often heaps of data – who registered, who attended, survey results. A VA can compile attendee lists, input data into your CRM, and generate summary reports. They ensure you have clean data for marketing or follow-up. According to industry sources, handling this “ton of data” is a prime VA function, so organizers can make data-driven decisions without manual grunt work.
  
  
• Personal Errands (for Execs): Some founders delegate personal tasks to the same VA handling events – anything from paying bills to gift shopping. Paul’s outsourced EA even managed his family’s shared calendar and household scheduling. That kind of support can save mental space for event organizers dealing with both business and family responsibilities.

Many of these tasks overlap with traditional project management. In fact, MySigrid also offers Virtual Project Managers who specialize in project planning, scheduling, and resource management. A VA with project management skills can oversee complex events end-to-end, using tools like Asana or Trello to keep everyone on track.

Top VA Tools for Event Planning: VAs typically use a suite of remote work tools. For scheduling and communication they rely on Google Workspace or Microsoft Office 365 (sharing calendars and documents). For project tracking, tools like Asana, Monday.com, or Trello are common. Webinar platforms (Zoom, Webex), email marketing tools (Mailchimp, Constant Contact), and social media schedulers (Hootsuite, Buffer) are also in their toolkit. Skilled VAs stay adept with the best remote work tools to streamline collaboration from anywhere.

Benefits of Using Virtual Assistants for Events

The upside of outsourcing event work to a VA is clear and multi-fold:

• Save Time for Strategy: Delegating admin frees up critical hours. Instead of coordinating travel or emailing reminders, you can refine your event content or pitch to investors. McKinsey notes that leaders should focus on high-value work – VAs let them do just that. As one entrepreneur put it, “If a founder spends 15 hours a week on emails, a VA opens 15 hours for core work”.
  
  
• Cut Costs & Increase ROI: Hiring a part-time VA costs a fraction of a full-time in-house staff. You pay only for actual hours worked. This lean staffing model improves ROI: the money saved can go back into marketing or product development. In fact, research finds companies can save about $11,000 per employee per year by going remote. Every dollar saved by outsourcing can be reinvested in growth initiatives.
  
  
• Access Specialized Skills On-Demand: As noted, many VAs are specialists. Need a content creator to write event emails? A social media assistant to boost registrations? VAs let you tap into niche talents quickly, without the months-long hiring cycle. This means your event marketing can leverage top-notch skills (graphic design, video editing, analytics) that might be hard to find locally.
  
  
• Boost Productivity & Flexibility: VAs work on-demand. When event prep ramps up, you can ask for extra hours. After the event, scale back. Traditional hires can’t flex like that. Studies show remote staff often work harder and longer: Mercer found 94% of employers said productivity was the same or higher with remote workers. You can even organize shifts: one VA handles prep in your timezone, another follows up in a different timezone, giving you near 24/7 support.
  
  
• Maintain Work-Life Balance: Behind every event is a person with family and health. Offloading work to a VA reduces your stress. Paul Østergaard emphasizes that remote staffing lets you “achieve work-life harmony without compromise”. In practice, outsourcing event chores means fewer late nights or weekend marathons. Many leaders find they sleep better knowing a trusted assistant has the details covered.
  
  
• Quality Control and Continuity: Reputable VA services (like MySigrid) train and supervise assistants. You get reliable, vetted help. MySigrid, for example, offers 24/7 backup support and a Customer Success Manager to ensure quality. If an assistant needs help, the company steps in. This means consistent service level, unlike hiring an individual you find on a freelance site.
  
  
• Scale Quickly for Growth: Using VAs lets startups scale staff faster. A founder can onboard one VA, then add another in days (even overnight) as projects grow. There’s no office move or full hire process needed. This agile staffing means your team can handle multiple events or larger audiences without “breaking the bank”. In fact, studies show startups leveraging outsourcing grew 15% faster than those doing everything in-house – a testament to the scalability advantage.

Overall, virtual assistants turn fixed overhead (salaries, benefits, space) into a variable cost. This flexibility often translates into better profits. As one industry report notes, outsourcing non-core tasks frees up capital for innovation. When applied to events, this means better production value or marketing reach with the same budget.

AI-Powered VAs and Human Touch

Technology is also reshaping assistance. AI-powered virtual assistants (chatbots, scheduling AIs) are on the rise. Tools like ChatGPT can handle rudimentary tasks: drafting a follow-up email, or answering simple FAQs. AI assistants are cost-effective and tireless – they don’t sleep and can process data lightning-fast. For example, an AI bot can instantly send Zoom links or filter inboxes. These AI tools allow remote staffing solutions to scale: MySigrid, for instance, trains each human VA with AI tools to boost productivity.

However, AI has limits. It lacks empathy and nuance. According to MySigrid’s analysis, AI VAs struggle with personalization and complex judgment. They can’t understand a speaker’s sudden emotional cues or adapt on the fly if a schedule falls apart. That’s where the human touch is irreplaceable. Paul Østergaard highlights that while many tasks can be automated or scripted, clients still value human assistants for nuanced tasks. In their Le Monde interview, he explains: “We provide support for personal life tasks… a local secretary manages the client’s ‘purely human’ requests.” This hybrid model (AI+human) delivers 24/7 coverage at lower cost, yet ensures that critical or sensitive issues are handled by a person.

In practice, businesses often use both: an AI chatbot to handle incoming event queries or basic scheduling, but a human VA to interpret feedback, craft personalized emails, or troubleshoot a VIP’s problem. The best remote executive assistants stay ahead by leveraging AI tools (for research, calendar coordination, data analysis) while offering the empathy and creativity machines lack. This combination – sometimes called AI-driven remote staffing solutions – is the future of virtual assistance.

Building & Managing Your Remote Team

For entrepreneurs, assembling the right remote team is key. Here’s how to do it efficiently:

1. Identify Tasks to Outsource: Start by listing everything an event coordinator might do: email handling, scheduling, vendor liaison, social posting, tech support, etc. Rank tasks by how much time or skill they require. Those routine items (data entry, booking) are prime for VAs. Keep core strategic tasks (like final event messaging) in-house.
   
   
2. Choose the Right Model: Decide whether you want a freelance virtual assistant, an offshore full-time assistant, or a VA from a premium provider. Freelancers (e.g. Upwork, Fiverr) can be low-cost but require you to vet and manage them. Agencies like MySigrid take care of vetting, HR, and training, offering continuity even if individual assistants change. MySigrid, for instance, boasts specialists and backup teams for 24/7 service.
   
   
3. Consider a Remote Executive Assistant: If you need a highly dedicated partner, a remote EA (from a professional service) is ideal. They act like a full-time extension of your office. MySigrid’s Virtual Executive Assistants provide one-on-one support with guaranteed continuity. They handle both business and personal tasks, from calendar management to research.
   
   
4. Interview and Onboard: Even when hiring through a service, do a quick interview or trial. Explain your work style, communication tools, and event expectations. A good VA should ask clarifying questions and demonstrate reliability. Look for experience with virtual events or remote projects. For example, ask how they would handle a technical glitch during a live webinar.
   
   
5. Set Up Processes and Tools: Give your VA access to necessary tools (calendar, email, project management software) and clearly delegate responsibilities. Tools like Slack or Zoom can keep you connected. MySigrid recommends a “welcome call” where your VA learns your preferences and tools. Establish clear protocols: how often they update you, escalate issues, and measure success (e.g., “registration numbers, email open rates”).
   
   
6. Trust and Delegate: Once onboarded, trust your VA with the tasks you listed. Resist the urge to micromanage. VAs excel when they have ownership of their tasks. Use bullet lists or checklists to track duties, and have regular check-ins (weekly or biweekly). For example, a VA could send you a daily briefing of upcoming event tasks, freeing you from having to track every detail.
   
   
7. Scale as Needed: If one VA is booked, bring on another for overflow. A scaling a startup with remote workers strategy means adding support before your workload exceeds capacity. Virtual assistants can be specialty-hired: one could focus solely on marketing ads, another on tech setup, etc. This compartmentalization improves efficiency. Remember the adage: “If everything is urgent, nothing is urgent.” Delegate early to maintain calm.
   
   
8. Measure ROI: Keep track of metrics: cost savings, time saved, event attendance, and revenue impact. Many companies find a great ROI: outsourcing can increase profits by reducing headcount expenses and boosting productivity. Use these metrics to justify more remote staffing.

Outsourcing vs. In-House: For events, outsourcing administrative support is often the best choice. It’s especially true for startups, where budgets and headcount are tight. Compare having one full-time hire (with benefits) to contracting a VA for exactly the hours needed – the VA usually wins on both flexibility and price. Additionally, a remote model extends your hours: when you sleep, your VA in another timezone can keep the event machine running.

Best Tools for Managing VAs and Events

Equipping your VA with the right tech stack ensures smooth collaboration. Key tools include:

• Scheduling & Calendar: Google Workspace or Outlook/Office 365 for shared calendars. Tools like Calendly or Doodle can automate meeting booking.
  
  
• Communication: Slack or Microsoft Teams for day-to-day messaging; Zoom or Google Meet for virtual meetings. Virtual assistants often manage these tools for you.
  
  
• Project Management: Asana, Trello, Monday.com or ClickUp help track event tasks. A VA acting as a virtual project manager can set up boards with timelines, tasks, and milestones.
  
  
• File Sharing: Google Drive or Dropbox for documents and media. MySigrid’s EAs set up organized filing systems for their clients.
  
  
• CRM & Email Marketing: Mailchimp, HubSpot, or Constant Contact for email campaigns and attendee lists. VAs can segment lists and schedule event-related newsletters.
  
  
• Survey and Data: Google Forms or Typeform for collecting feedback; Excel or specialized tools for analyzing registration/attendance.
  
  
• AI Tools: Consider AI assistants (Siri, Alexa, ChatGPT) for repetitive tasks. For example, an AI can draft a meeting agenda or summarize notes, under your VA’s supervision.

The best remote work tools empower VAs to act like part of your office. When setting up, ensure your VA has access and training on these platforms, and set security protocols (especially for sensitive event data).

Case Study: Virtual Event with a VA

Meet Karen, founder of a tech startup. She planned her first online product launch but felt overwhelmed – juggling press invites, social media promotion, and a live demo. She hired a virtual assistant from MySigrid. The VA took over scheduling media interviews, drafted email invitations, set up the Zoom webinar with branded registration forms, and handled late-night practice runs. On launch day, the VA was monitoring the chat and coordinating with the tech team, while Karen focused on presenting. Post-event, the VA sent thank-you emails and compiled attendee data. The result? A smooth launch with 200+ attendees and glowing feedback – all while Karen could focus on product messaging, not spreadsheet chores. This demonstrates how VAs enable scaling a business with minimal overhead: Karen didn’t need to hire an event manager full-time, yet she delivered like a pro.

AI and the Future of Virtual Assistance

The intersection of AI and outsourcing is rapidly evolving. AI and automation in remote staffing promise even greater efficiency. Tools like AI chatbots handle simple customer inquiries on event days, leaving human assistants free for complex interactions. Meanwhile, AI can comb through event registrant data to identify leads. However, experts caution that “AI and virtual assistant chatbots vs. human assistants” isn’t a zero-sum game. According to business analysts, AI excels at repetitive tasks (scheduling, data entry, basic customer queries), but complex event scenarios still need human intuition and problem-solving.

Paul Østergaard’s approach blends both: MySigrid uses AI-augmented human assistants. As he told Le Monde, they give assistants AI tools during a two-month training, then assign them to clients around the clock. The Philippines team handles off-hours. This ensures that even though AI does some “heavy lifting,” clients always have a real person for nuanced issues or in-person touches. In the future, expect more “AI-driven remote staffing solutions,” where AI systems manage routine event operations under a human supervisor. Think: an AI that books speakers and syncs calendars, but a human reviewing the final agenda and personalizing speaker invites.

Virtual Assistants vs. AI Chatbots: The Human Touch

It’s important to strike a balance between automation and personal service – especially in customer-facing events. Human touch vs. AI in customer service is a big topic. While an AI bot can quickly answer “When does the webinar start?”, a human assistant can sense if a VIP guest is confused or frustrated and personally smooth things over. Human VAs bring empathy: if an attendee has a special request, a VA can handle it graciously. As MyTasker notes, human PAs excel in emotional intelligence that AI lacks. For example, during a live event Q&A, a human VA might notice an unanswered question and prompt the moderator to address it.

Virtual assistant chatbots have their place – they reduce workload – but combining them with human VAs yields the best attendee experience. Many companies use an AI-powered virtual assistant for immediate responses and a human VA for escalation and personal touches. This hybrid ensures AI and outsourcing together create a seamless experience, rather than competing.

How Virtual Assistants Save Money and Boost ROI

Businesses often hesitate to spend on remote help until they see the numbers. Consider the ROI of hiring a virtual assistant: beyond obvious salary savings, there’s the value of every hour you reclaim. Let’s quantify:

• Time Saved: If a VA frees 10 hours/week (2 weeks per quarter!), that’s 20% of a 40-hour workweek back for you. If your time is worth $200/hr (CEO rate), that’s $2,000 saved weekly – $100k/year in strategic time gained.
  
  
• Reduced Overhead: No office space, no equipment costs, no benefits (health insurance, etc.) for a VA. That 78% cost saving on a $50k role is nearly $39k/year saved.
  
  
• Faster Growth: With more time and lower costs, you can take on extra projects or events. One report shows outsourced startups saw a 15% bump in growth vs. 10% for fully in-house ones. Even a few percentage points more revenue due to having a skilled VA can justify the expense.
  
  
• Error Reduction: A seasoned VA is trained and supervised, so mistakes (like double-booked meetings or missed RSVPs) drop. Avoiding a single expensive error (say a lost contract or a major PR goof) can easily justify the VA’s fee.
  
  
• Opportunity Costs: Most importantly, by hiring a VA you unlock opportunity cost. The time you spend on admin is time you could spend developing the next product or closing a sale. Delegating tasks is akin to a high-yield investment – better than hiring talent to do tasks you already know, for example.

In short, the cost of a VA is almost always outweighed by the gains. As one entrepreneur summed up, virtual assistants let you “have your cake and eat it too: talent and time savings.”

Case: Virtual Assistants in Digital Marketing and Social Media

Online events often intersect with digital marketing. For digital marketing agencies or entrepreneurs promoting their brand, VAs can handle specialized roles:

• A social media VA creates event-related posts, schedules ads, and engages followers pre/post event. This boosts visibility without you having to tweet at midnight.
  
  
• An event marketing VA might also manage landing pages, email sequences, and content creation. For example, they can write blog posts or newsletters announcing the event, leveraging content creation skills.
  
  
• If your startup is heavy on tech or investor relations, a remote project manager from MySigrid can treat your product launch like a project, aligning timelines and deliverables for smooth execution.

Linking projects to growth, one founder noted that virtual assistants helped him scale business processes by handling persistent tasks while he focused on innovation. For a content-driven startup, hiring a virtual assistant for content creation means constant online presence without burning out the core team. In each scenario, the principle is the same: outsource or delegate any task that’s not your core competency, whether it’s #SocialMedia or flight booking.

Managing Your Remote Team Effectively

Once you have VAs on board, managing them is straightforward with clear processes:

• Regular Check-Ins: Weekly video calls align priorities and give feedback. Keep agendas short and focus on blockers.
  
  
• Project Management Board: Use a tool (e.g. Trello) to track tasks. A VA or PM can own the board, moving cards as tasks progress. Visualizing work keeps the team in sync.
  
  
• Clear Documentation: Provide standard operating procedures or event playbooks. For instance, have a checklist for “preparing webinar tech” so your VA knows each step. MySigrid’s own process emphasizes documentation: their VAs follow established processes so quality is consistent.
  
  
• Performance Metrics: Track things like “invitations sent”, “registrations achieved”, or “hours saved”. This helps you see the VA’s impact and improves accountability.
  
  
• Culture & Communication: Treat your VAs as part of the team. Include them in relevant meetings, show appreciation, and keep them informed about company goals. A VA who feels valued will perform better.

Remember, “how to manage remote teams effectively” is partly about trust and partly about communication. Over-communicate expectations early, and then let your VA deliver. Many businesses find that a little upfront guidance pays back many times over in smoother collaboration.

Why MySigrid? A Trusted Remote Staffing Partner

For many businesses, the question is which service to trust with remote staffing. MySigrid has distinguished itself as a top choice. Their model is built on ethics and quality: VAs are based in ethical outsourcing countries (like the Philippines and Singapore) with solid labor protections. They ensure job security and benefits for staff, which helps VAs deliver consistent, committed service. Clients praise MySigrid’s Clutch 5/5 rating and note “budget-friendly pricing and good value, effective support across tasks, and timely delivery”.

MySigrid offers:

• Dedicated Assistants: Get a full-time VA or EA who works exclusively for you. Continuity is guaranteed by a Customer Success Manager.
  
  
• Flexible Plans: Options range from a few hours per week to 40+ hours, so startups can “scale with remote teams” easily. No long-term commitment is necessary; you can upgrade or pause your plan as needed.
  
  
• Quality & Backup: Every assistant comes with built-in backup (another team takes over if needed) and ongoing training. They even provide tools and infrastructure – you simply get a teammate who’s already plugged into modern remote workflows.
  
  
• Consultation & Matching: MySigrid will match you with a VA suited to your industry (they cater to entrepreneurs, digital agencies, startups, etc.). This ensures your assistant has the right background, whether it’s social media, real estate, or venture capital support.
  
  
• AI Augmentation: Through Sigrid.AI, MySigrid enhances VAs with AI tools for research, scheduling, and analytics, making their work faster and more accurate.
  
  

But don’t just take our word for it. Paul Østergaard himself recommends the service: “MySigrid does the heavy lifting. We’ve built the remote staffing engine so you don’t have to”. By going through MySigrid, you can “accelerate growth without the growing pains”, enjoying a turnkey solution versus the DIY hassle of recruiting and managing international hires.

Getting Started & Next Steps

Ready to see how a Virtual Assistant can transform your online events? Begin by booking a consultation. MySigrid offers a free consultation where experts will assess your needs and suggest the perfect VA plan. Whether you need a remote project manager to plan your next summit or an offshore assistant to handle logistics, they have options. As Paul Østergaard advises, you don’t have to navigate global staffing alone – his team can handle the complexities so you focus on results.

Finally, for additional insights on remote staffing and work-life harmony, consider connecting with Paul Østergaard on LinkedIn. Paul frequently shares thought leadership on outsourcing, virtual teams, and productivity. By learning from his experience – building ShipServ with a remote assistant and now scaling MySigrid – you’ll get practical tips on maximizing your virtual team’s impact.

CTA: To streamline your next online event and unlock growth with remote support, book a consultation now with MySigrid. Discover how a dedicated virtual assistant can save you time, money, and stress – and help your business thrive in the virtual era.

References: Industry studies and expert sources support this analysis. For more on virtual assistants and remote work trends, see the blogs linked above and guidance from Paul Østergaard’s interviews.