When Maya, founder of a 12-person SaaS company, lost her part-time assistant two weeks before a product launch she realized the hidden cost: missed vendor contracts, a two-day support backlog, and an estimated $85,000 in deferred revenue. This post is strictly about the 10 business functions you didn’t know you could outsource with MySigrid and how each one preserves confidentiality, documentation, and forward momentum for small leadership teams.
Outsourcing these specific functions to a MySigrid Executive Assistant (EA) is different from hiring a freelance assistant: our talent is vetted, trained on async-first habits, and onboarded through documented playbooks stored in Notion and Google Drive. We measure outcomes (hours reclaimed, SLA adherence, ticket backlog reduction) and use AI-enabled workflows — SigridStack — to ensure continuity when assistants transition.
Beyond basic inbox filtering, MySigrid EAs perform priority routing, meeting prep, and follow-up sequencing for founders and COOs using Gmail, Outlook, and Front. Expect measurable outcomes: 40% fewer missed stakeholder emails, 30–60 minutes of prep time returned per executive per day, and documented reply templates in your shared Notion playbook.
We manage scheduling end-to-end — Calendly integration, timezone-aware scheduling, buffer rules, and cross-team calendar audits in Google Calendar or Outlook. KPIs include a 95% reduction in double-bookings and a 20% increase in focus blocks; tradeoffs include establishing strict delegation rules to avoid over-optimization.
Founders outsource stakeholder cadence (investors, board, advisors) to EAs trained in confidentiality and version-controlled messaging stored in Google Docs and Slack. MySigrid enforces approval gates, maintains an audit trail, and uses HubSpot or Notion to track touchpoints so you never lose context when an EA changes.
For early-stage teams we manage contract routing, redlines logging, and vendor reminders — not legal advice but disciplined intake that reduces contract cycle time by up to 35%. These tasks live in a gated Dropbox or Google Drive folder with granular access via 1Password and Okta SSO to meet compliance requirements.
MySigrid’s EAs can run cross-functional escalation queues in Zendesk or Intercom, triaging to product or engineering and maintaining SLAs. Benchmark outcomes: 24-hour triage SLA and a 20% drop in executive interruptions for critical tickets; the risk is over-centralizing knowledge, which we mitigate with onboarding docs and weekly syncs.
We manage CRM hygiene (HubSpot/Salesforce), proposal templates, and meeting summaries so sales leaders spend more time selling. Outcomes are clear: 15% faster sales cycle velocity from clean data and documented objection handling stored in shared playbooks.
Outsource routine finance operations — invoicing cadence, QuickBooks reconciliation prep, and vendor P.O. follow-ups — to a MySigrid EA trained on your finance SOPs. This reduces month-end friction by up to 50% and lowers payment disputes, while sensitive accesses are managed through role-based permissions and our continuity checklist.
Onboarding paperwork, equipment requests (Okta, Slack, G Suite), and first-week schedules are tasks EAs can own to speed ramp time for hires under 25 people. We provide a one-click new-hire checklist in BambooHR or Notion that cuts admin time for hiring managers by 60% and ensures consistent compliance steps.
Rather than pulling ad-hoc reports yourself, MySigrid EAs run recurring dashboards in Looker Studio, Sheets, or Salesforce and deliver executive-ready briefings. Expect a cadence: weekly metrics packet, one-click KPI links, and automated Slack summaries — a measured uplift in decision speed and fewer last-minute data requests.
When you spin up an OKR or a cross-functional initiative, EAs can act as project coordinators handling meeting agendas, action-item tracking (Asana/Trello), and vendor check-ins. This function preserves executive focus while providing measurable sprint velocity and clear owner handoffs documented in your Project Playbook.
Our proprietary Sigrid Continuity Framework combines documented onboarding templates, encrypted credential handoffs (1Password), and RACI matrices stored in Notion to prevent single-person dependencies. We layer AI-enabled retrieval via SigridStack for quick context and use async-first practices to keep operations moving during transitions.
Typical outcomes: founders reclaim 8–20 hours monthly per function, backlog drops within 30–45 days, and documented processes reduce risk during staffing changes.
Outsourcing these functions requires upfront documentation and clear decision boundaries; insufficient SOPs are the primary cause of poor handoffs. MySigrid mitigates this with onboarding templates, a transition checklist, and measurable KPIs tied to monthly reviews.
We deploy standard stacks — Google Workspace, Notion, Calendly, HubSpot, QuickBooks, Zendesk, 1Password, and Zapier/Make for automation — and track KPIs like hours reclaimed, SLA adherence, and backlog reduction. Case example: a 20-person marketplace cut founder admin time by 60% and reduced support backlog 48% after outsourcing three of these functions to MySigrid within 8 weeks.
If you run a team under 25, start by mapping which of the 10 functions costs you the most unpaid leadership time and request that function be owned by a MySigrid EA during your trial month. For a deeper look at our role-focused offerings see Executive Assistant and review plan details at Plans & Pricing.
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